privacy policy

Last updated: November 12, 2026

who we are

Study Roomies is an iPhone app for studying and focusing alongside other people. It's run by EYC Design Studio (“we”, “us”), a sole proprietorship registered in British Columbia, Canada, which is responsible for your information. Our privacy officer can be reached at privacy@studyroomies.com with any question about this policy.

what we collect

information you give us

• Email address, to create your account and send you sign-in codes. If you sign in with Apple, we receive the email Apple shares with us, which can be a private relay address. If you sign in with Google, we receive your Google account's email address and name.
• Display name.
• Your status, such as “focus” or a short custom status you write.
• Tasks you add to your task list.
• Your ID card, if you fill it in: whether you're in high school, university, working and so on, your country, a goal, and a song. All of these are optional.
• Answers to a few questions after you make your roomie, if you answer them: what you're doing now (like university or working), what makes studying hard, what helps you focus, and how you found us. You pick from a list, and you can skip any of them.
• Messages to us, if you email support.

information created as you use the app

• Focus activity: when you start and finish focus sessions, their length, and which room and seat you used. This powers your stats and rewards.
• Coins and items: your coin balance, rewards you've earned, and the avatar items you own or wear.
• Purchases: if you buy something, Apple handles the payment. We receive a record of the purchase (what was bought and when) so we can deliver it. We don't see your card details.
• Social activity: friends, invites to your place, people you've blocked, and reports you make or that are made about you.
• Hearts and cheers you send and receive on ID cards.
• Device and connection information: a random ID the app creates for your device, your app version, iOS version, device model, language and time zone, and your IP address, which our servers see when your iPhone connects and keep in sign-in records. We use these to keep your sessions working, to start your day at your own midnight, and to fix problems.
• Usage data: which features you use, like starting a focus session, buying an item or opening the shop, with details sorted into broad groups (for example, a session's length as a range), and the answers you pick to our questions. It doesn't include your tasks, your custom status, your name or your email. It's tied to a coded ID made from your account, not to your name or email.
• Crash reports: if the app crashes, a report of where in the code it happened, with your app, iOS and device versions, under the same coded ID.
• Word filter records: if our filter turns down a name, status or goal, we keep what was typed, so we can spot someone trying again and again.

what stays on your iPhone

Settings like your music, sounds and timer choices are saved on your device, not on our servers. Reminders are scheduled on your iPhone too: we don't send them from a server.

photos

If you save a share card, the app asks for permission to add the image to your photo library. It can't see or read your existing photos.

what other roomies can see

Study Roomies is social, so some things are visible to others in the same room or at your place: your display name, avatar and outfit, your status, which seat you're in, and that you're focusing or on a break. Your email, your tasks and your answers to our questions aren't shown to other roomies.

Roomies in your room can also open your ID card. It always shows your avatar, your name, when you joined and how many hearts you've received. Whether you're in school or working, and your country, start hidden. Your goal, song, streak and focus time start shown. You can hide any of these, or make your whole card private. Other roomies see how many hearts and cheers you have, not who sent them.

Anything other roomies can see, they could also copy or screenshot. Please keep personal details, like your full name, school, address or phone number, out of your name, status and goal.

how we use it

• To run the app: sign you in, sync your tasks, seat you in rooms, and show your stats.
• To give you coins, rewards and the items you buy.
• To keep the community safe: handle blocks and reports, and stop abuse, spam and cheating.
• To answer your questions and send important account emails, like sign-in codes.
• To fix bugs and improve Study Roomies: crash reports show us what broke, and usage data and your answers to our questions show us which parts help people study.

We don't sell your personal information. If we ever add ads to Study Roomies, we'll update this policy first.

Do Not Track: we don't track you across other companies' apps or websites, so Study Roomies works the same whether or not your device sends a Do Not Track signal.

who helps us

We use other companies to run Study Roomies: to store account and app data, handle sign-in and purchases, deliver our emails, host this website, and receive usage data and crash reports. They process your information only to provide their service to us. The current list is on our service providers page.

Most of these services, including our database, store information in the United States, so your information leaves your province or country and may be accessible there under local law.

We may also share information if the law requires it, or to protect the safety of roomies or others. If Study Roomies is ever sold or merged, your information would move to the new owner, still under this policy, and we'd let you know.

how long we keep it

We keep your information for as long as you have an account. If an account goes unused for a long time, we may delete it, and we'd email you first.

When you delete your account, we delete your personal information, including your usage data and crash reports, except what we need to keep longer for legal, safety or fraud reasons (for example, records of reports or purchases). A report is kept with what was shown at the time (a name, status or goal), but is no longer linked to either account. Copies in backups and at our service providers are removed on their normal schedules.

your choices and rights

• See or fix your information: most of it, like your name and status, you can change in the app. For anything else, email us.
• Delete your account in the app, or by emailing privacy@studyroomies.com.
• Get a copy of your information, or ask how it's used.
• Usage data: turn off share usage data in settings › privacy. Crash reports keep coming, because they're how we find and fix crashes.
• Your ID card: choose what other roomies see, or make your card private, from your own card.
• Photos: you can turn photo access off anytime in iPhone Settings.

To keep your account safe, we may ask you to write from your account's email, or to confirm a few details, before we act on a request. We'll answer within 30 days.

Depending on where you live, including Canada and some U.S. states such as California, you may have more rights under local law, and we'll honor them. If you're in Canada and aren't happy with our answer, you can contact the Office of the Privacy Commissioner of Canada, or the Office of the Information and Privacy Commissioner for British Columbia.

kids and teens

Study Roomies is for people 13 and older. We don't knowingly collect information from children under 13. If you believe a child under 13 has an account, email us and we'll delete it.

Parents and guardians with a question about a child's or teen's account can reach us at privacy@studyroomies.com.

keeping it safe

We protect your information with encryption in transit, access controls that keep each person's private data (like tasks) visible only to them, and passwordless sign-in. No system is perfectly secure, but we work hard to protect yours, and we'll tell you and the authorities if a breach puts you at real risk.

changes

If we change this policy, we'll update the date at the top. For important changes, we'll also let you know in the app or by email.

contact

Email privacy@studyroomies.com with any privacy question or request.